PROCEEDINGS OF THE OPEN SESSION OF THE

 

AUGUST 11, 2003, MEETING OF THE USCF EXECUTIVE BOARD

 

The Board met in closed session on previous days and from 9 AM until 5 PM on 8/11, then met in open session after a short break. President Beatriz Marinello called the open session to order at 5:13 PM and welcomed those in attendance (which included Jami Anson, Dewain Barber, Tom Brownscombe, Barbara De Maro, Joan Dubois, Tom and Maxine Fineberg, Bill Goichberg, Roger Gottschall, Myron and Rachel Lieberman, Judy Misner, Mike Nietman, Mike Nolan, Dr. Tim Redman, Diane Reese, Ernie Schlich, Dr. Kenneth Sloan, Paul Truong, and Barb Vandermark).Board members present included President Beatriz Marinello, Vice President Steve Shutt, VP of Finance Tim Hanke, Frank Camaratta, Dr. John McCrary, and Don Schultz. Secretary Dr. Frank Brady was unable to attend.

 

The first motion to arise from closed session named Paul Truong as Director of Marketing and Public Relations and Mike Nolan as Chief Operating Officer (COO). Please note: Subsequently Grant Perks replaced Mike Nolan as Interim COO.

 

EB 04 � 01 � Board � The Executive Board appoints Paul Truong as USCF Director of Marketing and Public Relations and Mike Nolan as USCF Chief Operating Officer. PASSED 6-0.

 

The second motion named committee liaisons. The list was announced and made available at several locations at the US Open on August 10. Most committee chairs have not yet been named. Those that have are noted on the list below.

 

EB 04 - 02 � Board � The Executive Board appoints the following liaisons: PASSED 6-0.

 

Committee-Board Liaison

Bylaws-Tim Hanke

Chess in Education-Steve Shutt (Tim Redman and Cindy Hawkinson were named co-chairs)

Club Development-Tim Hanke

College Chess-Frank Brady

Correspondence-Frank Camaratta

Cramer Awards-Don Schultz (Peter Tamburro was named chair)

Denker Championship-Beatriz Marinello

Election Procedures-Frank Brady

Ethics-Beatriz Marinello

FIDE Advisory-Don Schultz (Eric Johnson was named chair)

Finance-Tim Hanke (Stan Booz was named chair)

Hall of Fame-Beatriz Marinello

Internet- Tim Hanke

LMA Management-Tim Hanke

Master Affairs-Beatriz Marinello

Membership Growth-Tim Hanke

Military-Tim Hanke

MIS-Tim Hanke

Olympic Participation-Beatriz Marinello

Organizers-Tim Hanke

Outreach-Steve Shutt (Myron Lieberman was named chair)

Polgar Championship-Beatriz Marinello

Prison-Frank Brady

Publications-Frank Brady, Tim Hanke

Ratings- Frank Camaratta

Rules-Frank Camaratta

Scholastic-Steve Shutt

Senior-Don Schultz (Mike Carr was named chair)

States-Steve Shutt (Guy Hoffman was named chair)

Survey-Beatriz Marinello

TDCC-Frank Camaratta

Website-Tim Hanke

Women�s Chess-Beatriz Marinello

 

 

Other Liaisons Appointed

Chess Trust-Tim Hanke

FIDE Team-Don Schultz

 

Continuing Liaisons

Health and Social Agencies-Rachel Lieberman (Director of Prevention Programs)

_________________________________________________________________________________________________

 

Dr. Tim Redman addressed the Board regarding college chess. He referred to an article in the July 10, 2003, issue of the �Wall Street Journal� which focused on the UT Dallas and UMBC college programs and brought up the issue of eligibility for college teams. Substantial discussion followed. An ad-hoc committee had been created to consider eligibility and made its recommendations, which were adopted by the Board.

 

EB 04 � 03 � Board � The Executive Board adopts the recommendations of the College Chess �ad-hoc� committee regarding eligibility as presented by Dr. Redman to the Board on August 11, 2003. PASSED 5-0-1 with Tim Hanke abstaining. Please note: See Appendix A for the recommendations.

 

Next to be considered were the motions referred to the Board by the Delegates.

 

ADM 03-12 (Larry Cohen, IL): All new affiliates receive one free TLA in either �Chess Life� or �School Mates.� Larry Cohen presented a substitute for the motion to the Delegates, which read �The Delegates authorize the EB or ED to provide a promotional rate (up to free) on one TLA to new affiliates. This would be available for one year after the initial affiliate dues have been paid. Length should not exceed six lines.�

 

The Delegates referred the entire matter to the Board without voting on the substitute. The referral was with endorsement in principle and power to implement. The Board referred the matter to the COO.

 

EB 04 � 04 � McCrary � The Board refers the motion (ADM 03-12 or its substitute) to the COO with endorsement in principle and power to implement. PASSED 6-0.

 

ADM 03-13 ( Ernest Schlich, VA): �The USCF shall post all past Executive Board Newsletters (EBNs) currently available in the office as an electronic file in a suitable electronic format in an archive on the USCF website. This should start as soon as possible and be completed not later than 1 Feb 2004. As each new EBN is posted, the previous EBN shall be placed in the historical archive.� The date was amended to 1 Sept 2004 and the motion was referred to the Board.

 

EB 04 � 05 - Schultz � The Board refers the motion (ADM 03-13) to the COO with endorsement in principle and power to implement ASAP - . PASSED 5-1 with Tim Hanke opposed.

 

ADM 03-14 (Ernest Schlich, VA): The USCF shall post each Delegates� Call and Annual Report in a suitable electronic format in an appropriate area of the USCF website. These documents shall be posted on the website within the same timeframe requirements established for distribution of the hardcopy version. As each new document is posted, the previously posted document will be stored in an archive on the website. This motion to take effect immediately and shall apply to the 2003 Annual Report and all subsequent Calls and Reports.

 

EB 04 � 06 � Shutt - The Board refers the motion (ADM 03-14) to the COO with endorsement in principle and power to implement as soon as practical - . PASSED 4-2 with Tim Hanke and Frank Camaratta opposed.

 

ADM 03-15 (Ernest Schlich, VA): �The USCF shall post all Executive Board Newsletters (EBNs) starting with issue #1 of 2003-2004 in a suitable electronic format in an appropriate area of the USCF website. Each new EBN shall be posted on the website within the current 6 week requirement for hardcopy EBNs.�

 

EB 04 � 07 � Schultz - The Board refers the motion (ADM 03-16) to the COO for consideration. PASSED 6-0.

 

ADM 03-16 (Richard Koepcke, NCA; Mike Goodall, NCA): �Moved: TLAs will only appear in Chess Life for tournaments starting from the first of the cover month on.� Bill Goichberg offered a substitute which was worded � The Delegates strongly urge that Chess Life return to its prior schedule under which most members receive the issue during the first ten days of the month. If this cannot be done, the Delegates recommend that the date of the earliest tournaments listed, now the 15th, be pushed back appropriately.

 

The Delegates referred the entire matter to the Executive Board.

 

EB 04 � 08 � McCrary � Refer to the COO for study. PASSED 6-0.

 

John McCrary reported that in an earlier vote of the previous Board by objections procedure Joel Channing was named as a trustee of the US Chess Trust (subject to approval by the Trust). Note: The Trust subsequently approved Joel Channing as a trustee.

 

John McCrary reported that the Bylaws Committee has elected Ernie Schlich and Harold Winston as co-chairs.

 

The meeting adjourned at 6:30 PM

 

���� APPENDIX A

College Chess Eligibility Requirements

 

USCF College Team Chess has since its inception in 1945 welcomed non-traditionally aged players, particularly graduate students.For the time being, this custom will continue, with the following exceptions:

 

Rule 1:International Masters and International Grandmasters will be eligible to play for college and university teams only if they are less than 26 years old as of September 1 of the academic year in which the tournament is taking place.International Masters and International Grandmasters who are currently enrolled in colleges and universities and who meet the other eligibility requirements and maintain their status are exempt from this requirement, which goes into effect on January 1, 2004.

 

��������������� ��������������� For individual college events, such as the College Championship that will be held in conjunction with the National Grade K-12 each year, and for international individual or team events, players are eligible to participate only if they are less than 26 years old as of September 1 of the academic year in which the tournament is taking place.

 

Rule 2:College and University players shall be enrolled at least half-time (e.g. 6 semester credit hours) during the semester of eligibility.For the Pan American Intercollegiate Team Championship, traditionally held between Christmas and New Year's each year, players must be enrolled in the Fall semester preceding the event.

 

Rule 3:College and University players shall be eligible to play for a total of six years, where a year is defined as being either a traditional academic year of a Fall and Spring term or a Fall term or a Spring term, e.g., a player enrolled in Spring of 1998, Fall of 1999, and Spring of 2000 is considered enrolled for three years under this rule.

 

Rule 4:College and University players shall be enrolled in a degree-seeking program with a grade point average of at least a C.

 

Rule 5:College and University players shall be resident at their campuses either in on-campus housing or in housing within reasonable commuting distance from campus, e.g., a player taking distance learning courses from another country shall not be eligible to play.

 

Rule 6:Colleges and Universities offering chess-related scholarships shall maintain records about the individuals awarded such scholarships, their time of attendance, the degrees received if any, and the grade point average attained.

 

Rule 7:Faculty, staff, and alumni are not eligible to compete in the National Collegiate Chess League Team Championship conducted over the internet each Spring.

 

 

The following are suggestions offered for guidance:

 

Faculty conflicts.A faculty member serving as a consultant or director to a university or college chess program should adhere to the following guidelines:

 

1)To admit no player to their program who does not, in their judgment, demonstrate a serious likelihood of achieving a degree.

 

2)To not offer independent study courses to members of the chess team.

 

3)To not recruit players from other chess programs.

 

4)To scrutinize carefully undergraduate students applying for a second baccalaureate.

 

Non-compliance.

 

Winning teams should file a report to document compliance with these regulations with the USCF.

 

Any team's standing may be challenged for non-compliance by a competing team through a written complaint sent within thirty days to the Executive Director or the Scholastic Director of the U.S. Chess Federation.That official shall gather the relevant documentation of the complaint, make a recommendation as to disposition, and send it to the USCF Executive Board for resolution.