USCF Accepting Bookstore Bids for Major Events |
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By Patricia K. Smith
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May 8, 2013 |
The US Chess Federation is now accepting Bookstore bids for:
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- 2013 US Open – July 27 – Aug. 4, 2013
- 2013 National K-12 Grade Championship – December 13 – 15, 2013
- 2014 National High School Championship – April 4 – 6, 2014,
- 2014 National Junior High Championship – April 25 – 27, 2014
- 2014 National Elementary Championship – May 9 – 11, 2014
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Bids must include ALL of the above events. Bids will not be accepted for any set of events less than the full list above.
Bids must be submitted to:
Ruth Haring: [email protected] no later than June 1, 2013.
The US Chess Federation will:
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- The US Chess Federation will provide adequate space for the bookstore vendor with tables and chairs.
- Provide the bookstore vendor with the contact name at the hotel property so they may make necessary arrangements for product delivery.
- Provide a US Chess Federation point of contact person at the event.
- Include a complimentary full page ad in the Program Book when offered.
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Bid should include:
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- Per player fee minimum:
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- $11.00 - 2013 US Open – July 27 – Aug. 4, 2013
- $6.00 - 2013 National K-12 Grade Championship – December 13 – 15, 2013
- $4.00 - 2014 National High School Championship – April 4 – 6, 2014
- $4.00 - 2014 National Junior High Championship – April 25 – 27, 2014
- $6.00 - 2014 National Elementary Championship – May 9 – 11, 2014
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- Bookstore vendor agrees to provide chess boards and pieces for the tournament to arrive no later than 10:00 AM, Wednesday before the event dates.
- Any other additional concessions offered to the US Chess Federation.
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The bid should acknowledge:
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- Gift certificates issued for Friends and Family Tournament will be charged to US Chess Federation at 60% of value.
- It is understood that bookstore vendor must obtain US Chess Federation approval for any sub-vendors including any book signings.
- Space layout design will be provided to the US Chess Federation 60 days prior to the event.
- The bookstore is responsible to provide their own electrical power and internet service.
- It is the responsibility of the bookstore vendor to make arrangements with the hotel concerning the delivery or pick up of product.
- Pay any drayage fees associated with the bookstore.
- Expected arrival and departure dates for product and bookstore contact.
- Store hours during the event to be submitted 60 days prior to the event.
- USCF retains the rights to contract with vendors who sell items or offer services not directly related to chess book and equipment items.
- USCF retains the right to give away promotional items that are not chess books or equipment.
- USCF will be the approving authority for promotional items to be given away by other vendors.
- USCF will approve all sub-vendors arranged for by the winning bidder, which will be presented to the USCF at least 30 days in advance of the event.
- It is understood that no sales of clothing of any type including but not limited to hats, are permitted by the Bookstore unless approved by the USCF.
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All questions to Pat Smith [email protected] with a copy to Ruth Haring:[email protected].
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